Soc Sec Number
Organization | Field Name | ID | Required |
|---|---|---|---|
KCR | Soc Sec Number (SSN) | 10020 | yes |
NAACCR | Social Security Number | yes |
Field Length: 9
Enter the patient's social security number in the field provided. If the patient does not have a valid social security number or the social security number is unknown, use the formula below to assign a unique temporary number.
NOTE: The social security number is the main element used in identifying patients, matching information, etc., and must be recorded accurately for every patient entered in the system.
FORMULA: Temporary "social security" numbers are assigned only to patients not possessing a verifiable or valid social security number. Use the initials of the patient's first, middle and last names, followed by digits representing the 2-digit birth month, 2-digit birth date, and 2-digit birth year. Use a zero when the patient's middle initial is unknown. For example:
John Brown, born January 21, 1946, would be issued J0B - 01 - 2146
Jane Lynn Doe, born December 14, 1975, would be issued JLD-12-1475
When the patient has multiple last names, use the initial of the final last name. For example:
John Timothy Perez Hernandez, born March 1, 1963, would be issued JTH-03-0163
Tracy Jones-Smith, born October 26, 1977, would be issued T0S-10-2677
Where month, day or year of birth is not known, enter "99". Do not enter all 9's or partial 9's if only part of the social security number is unknown. Use the formula above to assign a temporary social security number.
Temporary numbers should be checked for duplication within your hospital's cancer registry before the patient is accessioned. If the temporary number works out to be exactly the same as that of a different patient, the registrar should change the middle initial to the number "1". If there are more than two patients with the same temporary number, continue to substitute numbers in the middle initial in sequential order.
[Do NOT automatically enter patient's Medicare claim number. If the Medicare billing number is a Social Security Number followed by a B or D, this indicates that the SSN belongs to the spouse of the patient.]